Privacy Policy

Last updated: May 2026

1. Introduction

Welcome to The Vow Diary.

We are committed to protecting your privacy and handling your personal information in accordance with the General Data Protection Regulation (GDPR) and applicable Irish data protection laws.

This Privacy Policy explains how we collect, use, store and protect your personal information when you visit our website or contact us.

2. Data Controller

The data controller responsible for your personal information is:

Jody Henze
Trading as The Vow Diary
Email: info@thevowdiary.com

If you have any questions about this Privacy Policy or how your personal information is handled, please contact us using the details above.

3. Information We Collect

When you submit an enquiry through our contact form, we collect:

Your name
Your email address

We do not intentionally collect special category data or information from individuals under the age of 18.

4. How We Use Your Information

We use the information you provide to:

Respond to your enquiries
Communicate with you about potential wedding content creation services
Maintain records of communications relating to your enquiry

We do not use your information for marketing purposes unless you separately consent to receive marketing communications.

5. Legal Basis for Processing

Under GDPR, we process your personal data on the following legal basis:

Legitimate Interests

When you submit a contact form, we process your information in order to respond to your enquiry and communicate with you regarding our services.

Where discussions progress towards a booking or service agreement, processing may also be necessary to take steps prior to entering into a contract.

6. How Your Information Is Stored

Contact form submissions are sent directly to our email account and stored through Microsoft's email services.

We take reasonable technical and organisational measures to protect your information from unauthorised access, disclosure, alteration or loss.

7. Data Retention

We retain enquiry information only for as long as reasonably necessary to manage and respond to enquiries and maintain business records.

When information is no longer required, it will be securely deleted or anonymised where appropriate.

8. Sharing Your Information

We do not sell, rent or trade your personal information.

Your information may be processed by trusted service providers that help us operate our website and communications, including:

GoDaddy (website hosting and website services)
Microsoft (email services)

These providers may process information on our behalf and are required to protect it appropriately.

9. International Transfers

Some of the service providers we use may process data outside the European Economic Area (EEA).

Where personal data is transferred internationally, appropriate safeguards will be used in accordance with GDPR requirements.

10. Cookies and Analytics

Our website uses cookies and basic analytics provided through GoDaddy to help us understand website usage and improve our services.

These technologies may collect information such as:

Device information
Browser type
Pages visited
General website usage statistics

For more information about GoDaddy's use of cookies and analytics, please refer to their privacy documentation.

You can manage cookie preferences through your browser settings.

11. Instagram

Our website contains links to our Instagram profile.

If you click on Instagram links, you will be directed to Instagram's platform. Your interactions with Instagram are governed by Instagram's own privacy policies and practices.

12. Your Rights

Under GDPR, you have the right to:

Access your personal information
Request correction of inaccurate information
Request deletion of your information in certain circumstances
Restrict processing in certain circumstances
Object to processing based on legitimate interests
Request data portability where applicable
Lodge a complaint with a supervisory authority

In Ireland, complaints may be made to:

Data Protection Commission

You can find more information on the DPC's website: